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Your monthly dose of Project Management articles.

Multitasking: Choosing the Smallest fuse of your dynamites!

Multitasking entails juggling different work activities and shifting attention from one task to another. Basically, the human brain gives permission to do a particular activity at a time. But when we practice any activities multiple times it becomes a habit. When we perform any task that is our general habit, it will not require taking serious permission from the brain all the times. For ex., we breathe continuously and it never interrupts for any other task or activity. Because those are our most practiced habits.

Similarly, when we switch between multiple activities, those are very much familiar to us, very fast is called multitasking. We need to make a habit before we juggle between different work activities.

In any organization, this is very much essential to becoming a multitasking leader or member to keep the team or organization in the industry race. The market is very much competitive and expense is also very high. So, an organization should always try to involve multitasking person in the team and management as much as possible to achieve the company goal. Focusing only on one task could equate to lower productivity levels which most organizations regard as unacceptable.

Let’s look at how you can multitask your way to success and achieve more through the day.

Make a To-Do List: Every morning make a list of things that you need to complete that day. Preferably, start off by writing them down in a diary. Research shows that written goals are better than unwritten ones since they provide you with more clarity and also free up your mind helping you pull up your thinking to the things that you need to focus your attention on. At least, as far as work is concerned, maintain a diary religiously. If you don’t like recording things in a diary, you can even use mobile phone or online tools to keep a track of how you can better plan and organize your day. These days, you also have applications which help you keep a record of how productive you have been during the day. If you’re tech savvy, try using them to your advantage.

Once you’ve prepared a hand written to-do list put it up in a place that is visible to you in the chaotic office environment. This way, you can stay on top of your work.

Choose the smallest fuse: Our life is full of task lists. Consider the tasks as a fuse of dynamite. We must need to throw away the dynamite which has the smallest fuse. Similarly we need to priorities all tasks. We need to accomplish the most important tasks first.

Before you take on a task, know its importance and how it would affect your day if you took it up on priority. Prioritizing your tasks will help you get the important and crucial activities out of your way first. This will then create time for the minor things which can be accomplished in a comparatively lesser time and would require lower levels of focus.

Delegate tasks: Since we are only human, sometimes we can’t do everything at once and delegating tasks to another person is essential. It gives you enough time to put 100 percent of your focus into the most important tasks. Delegating doesn’t mean that you are incapable of carrying out a task. Quite the contrary, it means that you know yourself well; your capabilities and boundaries, and you are willing to share the workload.

Don't forget to take a Break: Doing the same set of tasks for a prolonged time will cause fatigue and exhaustion and will soon create stress. Research shows that energy levels in a human body decline every 90 minutes. This cycle follows a pattern. This little fact highlights the point that you need to re-focus your attention to the task that you’re doing. It may be tempting to keep working particularly because you have a lot to be accomplished during the day. However, resist the urge to do so because this may pull down your performance and may impact activities that you have planned for.

Deal with Interruptions: Interruptions while you are at work are common. They could be in the form of telephone calls from a client or internal vendors, emails, messages on social networking sites or even time waster colleagues. Firstly, to manage interruptions, learn to say no to things that are unimportant or unnecessary. Emails from clients whose work is not as important as the task on hand, or a request to complete tasks when they can be handled by somebody else are common examples.

A Leader must adopt and perform below habits as a part of multitasking to help his organization to grow fast in the market.

  • Easygoing to everyone
  • Earn people respect
  • Persistence
  • Stability
  • Perseverance
  • Energetic
  • Uncountable successful transitions
  • People manager
  • Negotiator
  • Empowering people
  • Shares his best practice
  • Unbiased
  • Recognize and reward people timely
  • Equal opportunity
  • Great motivator


Make a list of good habits and bad habits within your organization. Make those good habits as an example to the others, and always try to improve the bad habits until it converts to a good one.

Figure out which habits lead to a small win within the organization. Staying on those habits to help it become a routine. The series of small wins creates a relatively minimal reward but leads to a chain reaction of much larger rewards. Cultivating positive habits can completely transform an organization!

“When you’re getting ready to juggle multiple businesses, you should be sure that you have enough hands to catch every ball.” by Richard Branson

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Aritra Ghosh

About author

Results-Oriented, Conscientious, Efficient, Marketing and Communications Manager

I have extensive client management, marketing, and admin experience. With excellent managing skills for Website development, Mobile Application Development, Digital marketing for our clients all over the world. Has a high level of literacy and is able to create engaging communications which incite action. Exemplary communication and relationship-building skills ensure the ability to network skilfully and build mutually beneficial relationships.

Other Certifications
  • The Fundamentals of Digital Marketing' by Google
  • Critical Thinking' by LinkedIn
  • Business-to-Business Sales' by LinkedIn
  • Business Development Foundations' by LinkedIn
  • Business Analysis Foundations: Competencies' by LinkedIn

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