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Honestly, the first action I do daily when I manage a project is not easy to explain.
Because when I finish work the previous evening it's as if the thread of the speech started is interrupted only to start the day after a new day.
Since I am agile-minded the first action I do is look at the Kanban board of the project and organize the standup meeting with the team.
I find the Kanban board a very important tool for the management of any project, both managed with a traditional approach and with an agile approach.
It turns out to be like the compass for the captain of a ship: the tool that tells me how I'm going and where I'm going so I can reschedule the route in the new workday that is about to begin.
After some reflection, a good coffee ....... and away with the standup meeting and the start of a new day.
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More about Marc-Yvan
The first thing that I check on a daily basis regarding my projects is the alignment of the triple constraints to the respective baselines: The scope, the time and the cost (in this very specific order ;))
To this triple constraint, I add one 4th constraint, which is the RISK. For me, Project Managers are firstly communicators (Which is the number one skill of a project manager) and secondly risk managers. The risk management is implicit for every project managers. The risks are everywhere and mostly in the triple constraint.
So here we are. What do I check on a daily basis to manage my project : The Quadruple constraint (Scope, Time, Cost and RISK!)
Thank you for reading!
Marc-Yvan PANDJA FALEU, PfMP®, PgMP®, PMP®
More about Gabriela
My everyday-ritual consists of refilling my water bottle and writing my to-do list based on the backlog from the previous day.
If the water bottle seems trivial, just remember 75% of our brains is made up of water - I certainly can use all of the hydration and effectiveness I can get to start off the day.
So after I made sure my engines are working just fine (or as close to that as I can get) I write my to do list - with pen/pencil and a notebook (the paper one!), which is another important detail : I know I remember things much better when I handwrite, and I'm one of those people who takes the notebook everywhere, which grants me quick access to most of the info I need throughout the day.
More about Eman
The interesting thing about practicing project management is that we often don’t do the same tasks in the same order every day, we shuffle between different tasks to serve the project in the best possible way targeting to eventually achieve its objectives, we have the flexibility to tailor our daily tasks according to the followed methodology and project need.
For me as a project manager the first thing that I do is to check my prioritized tasks list of the day, some of them might already have reserved slots on my calendar according to the needed time for execution and my available time, the daily tasks are usually planned beforehand such as a due issue action item, a mitigation plan execution for a certain risk, a meeting that I need to prepare for, or a due management activity related to the project. The priority of the daily tasks might change according to the daily important events that take place and need our intervention, however, it’s important for us as project managers to drive the change and not be driven by events in our projects and this requires a previously planned proactive effort for the project activities and expected events.
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When I come to office in morning, I start my office day with meeting and greeting colleagues and my team. After this will check the emails, but not reply to every email, just filter it out with priorities, it’s just half an hour work. Check the project status i.e. schedule and scope. Also check the things which must be completed by end of the week. Then check to-do list for the day, e.g. scheduled meetings, tasks, activities. After all these gather the team for a formal daily team meeting.
As Communication is most the important for any project. Starting day with meeting & greeting with team member in an informal way, I think, is a most important part of daily routine. It creates healthy professional relationship within team. And most of the project information I get from this only. I think the Communication and Stakeholder Management are the two most important factors those are critical to success of any project. So I started my day with the Communication and Stakeholder Management and focus on these two most.
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I have been a project manager/portfolio manager for more than 10 years. At first, handing 1 project at one time, then several projects, and then more than a dozen projects at same time. Efficient is higher and higher with much more experience and knowledge. While more and more busy as takes in charge of more job and more challenge tasks at the same time.
The 1st thing I check/do every day is check my calendar. I have a agenda on daily base in One Note which integrate all tasks/meetings of the coming day/week/month. Calendar will update base on important/emergency of all activities of the coming day. For project management itself, 1st thing to check and take actions every day is progress on key issues/risks which relates to legal/SHE/business case/key stakeholders, 2nd thing is other things might affect critic path of schedule. Generally, a good agenda is key of execution nice planning and stakeholder engagement which remove surprise and protect successful deliver of projects.
More about Aditya
My last exercise for the day is to plan for the next day. I spend 5-10 minutes every day before closing my laptop to list down my activities for the following day and prioritize them. Before I start the day, I review the “to-do” list for another 5-10 minutes to ensure that my priorities are not changed or the activity list is still current. During this time, I also go through my emails to better understand of changes, if any. My to-do list also includes the list of meetings and an indicator for my preparedness for that meeting. As a project manager, my first activity for the days is to review my tasks and (re)prioritize them.
More about Omar
As assumption is important to say that any company has their own strategic objectives and standard procedures concerning what are the minimum information necessary to assess the status of the project; on top of that not all projects cannot be conformed to standards, due to Despite that, in brief the fundamental parameters concerning the wealth of a project are three: scope, schedule and budget. Any deviation in one of these tell you how the project is going on, and not only they can be influenced by external factors, but also they influence each other. These are factors to assess daily, better with the EVM (Earned Value Management), but also additional ones can be useful, like resources usage and forecast, communications and so on
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As a PM, the first thing I do on a daily basis is have a brief catch up with the project team’s main members to get any concerns/ road-blocks they may be facing. Addressing issues from the beginning of the day contributes in efficient & timely deliveries.
Moreover, engaging with the team from the early hours of the day, also helps in understanding the team’s energy and supporting them to get into a better state of mind. Projects success, from my experience, is highly linked to project’s team performance and working environment. Thus, it is the project manager’s responsibility to take on servant leadership in supporting his/her team.